Accessing Information for Students that have Left

TABLE OF CONTENTS

• Student records remain in SEQTA for all time as we do not delete student information from the database.

• Setting the student as visible in SEQTA to access student records
• Steps for accessing the Marks book data for students that have left.

Once a student leaves the school the Status in the student record will be set to LEFT by the sync process. This will prevent the student from appearing anywhere in SEQTA Teach other than the Data management page and in the Marks book for the classes and the time frame during which they attended. If your school enters students manually into SEQTA Teach then you will need to manually set their status to LEFT.

Should information that relates to the student be required after the student has left, complete the steps below. Once this has been done, ALL INFORMATION, including Attendance, Pastoral care and Archived reports will be available.
 

Student records remain in SEQTA for all time as we do not delete student information from the database.

Setting the student as visible in SEQTA to access student records

1. Go to the Administration workspace>Data management>Students (the Admin permission DATA: EDIT is required to access this page).
2. Use the search box to find the student, then select the record to open up the Edit window.
3. Change Status to FULL.
4. Ensure the student has a Campus assigned. The staff member accessing the information also needs to be assigned this campus in their staff record.
5. Click Save.
6. Refresh the page to ensure the changes are displayed correctly.

Once the required information has been obtained, change the student status back to LEFT (non-synced schools). Alternatively, for synced schools, the student status will automatically be changed back to LEFT when the Sync next runs.

Steps for accessing the Marks book data for students that have left.

Teachers have access to assessment and reporting data for left students through their Marks books. To access this, change the date picker on the timetable so the class they attended can be seen. Click on the Marks book icon for that class. Ensure the date is set to a period of time the student was attending the class.