Federal STATS - School Days in Reference Period incorrect

TABLE OF CONTENTS

• What is a School day?
• Why is the School days in reference period is too high?
• Why is the School days in reference period is too low?
• Managing non-teaching days
• Requesting assistance
• Removing Classes from Non-Teaching Days
• Removing Attendance from Non-Teaching Days
  
  

Federal STATS reporting should be attended to in advance to allow time for resolving enrolment or timetable discrepancies.

What is a School day?

Any day that a student is enrolled in a class is considered a 'School Day'.

Why is the School days in reference period is too high?

• Classes on non-teaching days. These will need to be removed to correct the issue.

Why is the School days in reference period is too low?

• Classes missing from a teaching days. These will need to be added to create the number of School days.
• Students not enrolled in classes on teaching days. Enrolments will need to be corrected to resolve this.

Managing non-teaching days

Where possible please ensure non-teaching days are entered during the initial timetable roll-out, including holidays. This prevents classes being placed on those days. The exception is when a staff member deselects the option to skip placing classes on non-teaching days when cloning calendar classes, or create classes on non-teaching days.

Requesting assistance

The following items may require assistance from the Service desk. When reporting issues include as much information as possible and an example where applicable.

• 
  
  • When unable to identify why the School days are incorrect on the report
    
    

  • When non-teaching days need to be added or removed retrospectively

  • When unable to identify which non-teaching days have classes on them

  • When needing to change student enrolments retrospective

Removing Classes from Non-Teaching Days

• Calendar Classes can be deleted through the Teachers timetable. If there are a lot the SEQTA Service Desk can delete them en mass.
• Timetabled Classes cannot be deleted retrospectively through the interface. Rather, they need to be deleted by the SEQTA Service Desk.

Removing Attendance from Non-Teaching Days

Attendance is managed in-house by the school.

1. Set any students that have left to status = 'FULL' and refresh/reload the page, as they may have attendance on non-teaching days as well.
   • The 'Left Student' report in the Pastoral Care Workspace can be used to determine which students have left.
     
     
2. Apply an Attendance Solution for the non-teaching days:
   • Set at 'High (Overwrite) Priority'  
   • Set Attendance type 'Removes existing' for the entirety of the day 00:00 - 23:59.
   • Enter for the entire school to ensure none are missed.