Preschool Reform Agreement (PRA) report

Modified on Mon, 16 Mar at 2:55 PM

TABLE OF CONTENTS

Preschool Reform Agreement (PRA) report
Details on calculations for students with non-normal enrolments

Preschool Reform Agreement (PRA) report

The Preschool Reform Agreement has been put in place to “strengthen the delivery of preschool, [and] better prepare children for the first year of school.” To this end, schools offering a preschool program need to report on the data points monitored and indicative of this agreement.

The Preschool Reform Agreement report in SEQTA captures the data required and delivers it for export in the format requested by DoE WA.

The report can be accessed in Attendance Administration > Reporting > Preschool Reform Agreement (CSV)

When accessing the report, select the students to be reported on, and enter the date range that the report should cover. This is your reporting period and should be equal to the dates of your school’s Term 2.

Select the students
Select the date range
Click “Print”
Open the exported file and complete the following fields, referencing their description below:
1. SchoolWeeks
2. QualStaff
3. StudRepeat
4. TermClosure
5. TermPupilFree
6. TermPubHol
Fix any other issues reported when exporting
Submit the report to your jurisdiction

Field List
Report Field Name	Manually entered?	Description
Year		The Year that the report is being run in. This calculates off the current date
Term		This is always reported as 2
SchoolCode		This is the school’s Government ID as it is stored within SEQTA
SchoolName		This is the school’s Name as it is stored within SEQTA
SchoolWeeks	Yes	The number of teaching weeks in the entire year of the reporting period
QualStaff	Yes	Flag to determine if the staff member taking the roll is a qualified staff member Enter manually (Y/N)
StudFirstName		Student’s first name
StudLastName		Student’s surname
StudDOB		Student’s Date of Birth
StudGender		Student’s Gender (M, F, X or N (if not stated))
StudIndig		Student’s Indigenous Status (1 = Aboriginal, 2 = Torres Strait Islander, 3 = Both Aboriginal and Torres Strait Islander, 4 = Not Aboriginal or Torres Strait Islander, 9 = Not stated)
StudAddr		Student’s primary residential address
StudTown		Student’s town
StudState		Student’s State
StudPcode		Student’s Postcode
StudYearLevel		Student’s year level, which the report will autopopulate with KIN to indicate they are Kindergarten students
StudRepeat	Yes	Flag to indicate a student is repeating the year Enter manually (Y/N)
StudEnrol		Date the Student was enrolled in the school
StudLeave		Date the Student exited the school
SessionsTotal		Total number of sessions available to students between the report dates
SessionAvgHours		The average number of hours per session available through the program, shown in hours
SessionsAvail		The number of sessions available to a Student, based on their enrolment date and the exiting date (if before the end of the reporting period)
SessionsAttend		Number of sessions attended, where the session is counted if more than 0 minutes were attended
TermStart		The report start date
TermEnd		The report end date
TermClosure	Yes	Number of sessions in which the school was closed for safety reasons (eg COVID, fire etc) where the student would normally have attended
TermPupilFree	Yes	Number of sessions on Pupil Free Days that fall within the reporting period where the student would normally have attended
TermPubHol	Yes	Number of sessions on Public Holidays that fall within the reporting period where the student would normally have attended

Details on calculations for students with non-normal enrolments

It is important to note that some schools may offer their students a variety of attendance patterns, and that students may move between these patterns during the reporting period.

For example: Student A attends morning sessions with Teacher X on Monday, Wednesday and Thursday. Student A also does a full day (2 sessions) with Teacher W on Tuesdays. Half way through the term they reduce their time to only Wednesday morning sessions.

The Preschool Reform Agreement report in SEQTA will automatically calculate the Sessions Total, Sessions Available and Sessions Attended based on the student’s class enrolment and class attendance data. This includes the following non-normal enrolment scenarios:

students that are in multiple Kindergarten classes
students that change between Kindergarten classes
students that enrolled after the start of the reporting period
students that unenrolled before the end of the reporting period
students that have a gap within the reporting period where they were unenrolled

Before or after a student's enrolment period, Sessions Total will match the students first enrolment pattern for the reporting period before enrolment, and their final enrolment pattern for the reporting period after they are unenrolled.