TABLE OF CONTENTS

• Avoiding delays with customisations
• Lead time for academic reports
• Process for requesting changes to an existing report
• Process for requesting new reports
• General requirements 
• How we structure the report code

Many of the reports in SEQTA can be customised on request. In addition to this, custom reports can be created based on the specifications provided by the school. 

See below for details on how to request customisations. Please note a form is no longer required to submit a customisation request.  A quote will be provided for any report development/customisation request.
Authorisation is required before work will commence. 

Schools may want to explore the option to create a report in-house using the Custom Academic Reporting Tool prior to requesting a new Academic report.

Avoiding delays with customisations

To ensure there are no delays with the report development process, please respond promptly to emails regarding report customisations and test reports once customisations have been made. Postponing replies to emails regarding report customisation may delay the report past the expected development time.

Lead time for academic reports

The lead time for the development of new academic reports is six weeks prior to the start of the reporting period. Modifications to existing reports is four weeks prior to the deadline. 

Marks book setup and students with test data are required as a prerequisite for any Academic Report development/modification requests.

Process for requesting changes to an existing report

When requesting report changes please contact the SEQTA Support team via the Help portal and include an annotated mock-up of your changes based on the existing report output for your test student(s). If the changes are extensive, an additional annotated prototype of the finished report should accompany the annotated sample of the existing report. Our aim is to help you get your report finished and working as soon as practicable, so the information you give us is critical that it be accurate and timely.

Changes to dimensions need to be in mm or as typographic measures, as much time can be lost trying to achieve a result with phrases like " a smidgin to the right and up a bit".

Font names need to be accurate, and wherever possible use commonly available fonts. Custom fonts that have been purchased will need to be supplied as a font file (OpenType, Truetype, etc) and accompanied with a communication that authorises SEQTA to install the font on the SEQTA server.

Please provide colours as RGB in hex format. Please refer to the example SEQTA-Report_AnnotationExample.pdf

A member of the Professional Services team will then liaise with you and provide a quotation.

Process for requesting new reports

The process is much the same for a new report as it is for changes to an existing report. We will need you to send a mockup of the report appearance with details of where the information will be drawn from. When requesting a new report, please contact the SEQTA Support team via the Help portal and include details of all the data and grouping required for the report. The Professional Services team will then liaise with you and provide a quotation.

NOTE: In some cases it is not possible to bring together data types from different areas of SEQTA Teach onto the one report. 


Information that we need to know:

• The name of the report from the SEQTA menu.
• Dates: Publishing date, Proofing date.
• Name/s of student with data for testing purposes.
• Class and teacher names that are used for the test data

General requirements 

• The Marks book setup that supports the report format needs to exist as a precursor to a request for a new report.
• Reporting data must exist for test students and the documentation submitted should include URLs to the Marks books so that we can see how teachers will be recording the reporting data.
• All requests must include an annotated mock-up.
  • Where possible, all requirements should appear as annotations in the mock-up (PDF format is preferred for any formatted report.) Refer to the example SEQTA-Report_AnnotationExample.pdf
    • Common elements of reports need only be annotated once. (e.g cover page, header, footer, information pages etc.)
    • If subjects are displayed with a common style/layout only the first instance of a subject needs to be annotated.
    • If there are variations on the style/layout of subjects based on certain conditions these only need to be provided and annotated once.
• Please provide any blocks or sections of static text in plain text format. This could be in the body of the ticket/email or as an attached TXT document.
• Any images to be included on the report (logo, banners, signatures etc) should be added to the Academic Reports > Report Assets section by the school and these files referenced in the mock-up.
• If the submission includes more than one document, please provide these attached as a single ZIP file.
• Parameters used when generating the report.
  • Name of the test student
  • Name of the report as seen in the list of reports
  • Timetable period(s)
  • Report Type(s)

How we structure the report code

Although you might consider one year-group's reports as distinct from the others, typically Academic Reports in SEQTA Teach are developed in a modular fashion where common elements are only coded once and sections of the report are called based on the student information. The idea is something like:

• For the current student:
  • Print a cover page
    • Print the report name
      • (dynamic from Report Type and Timetable Year)
    • Show student details
    • Show Photo
  • Print the information page
    • If the student is in Y11 or Y12 include …..
    • If the student has a programme where the Course type is VET ….
  • Print a Pastoral Section
    • Show School Values data
    • Show a comment (if one was entered)
    • Show the Rollgroup Coordinator’s signature image
      • from Report Assets > Roll group
    • Show Rollgroup Coordinator’s name (from Data management)
  • Show a subject summary
    • For each Subject except where Course type is not Music
      • Subject Description and Moderated Grade
        • If Coursetype is VET then ……
      • Print subject details
        • For each subject
          • When subject meets condition 1
            • Subject style 1
          • When subject meets condition 2
            • Subject style 2