Creating and Managing Untimetabled classes

TABLE OF CONTENTS

• Untimetabled Class Creation and Management Permissions
• Creating and Editing Untimetabled Classes
• Enrolling and Unenrolling Students from Untimetabled Classes
• Deleting an Untimetabled class

Untimetabled classes can be created through the Teaching workspace and are typically used for reporting or to allow teachers to create a programme ahead of time, ready for next year's classes. See below for details of permissions required to create and manage Untimetabled classes.

Untimetabled Class Creation and Management Permissions

The following permissions are required to edit untimetabled classes:

• 'UN-TT: ADD' - Allows the user to create and manage their own Untimetabled classes.
• 'UNTT: EDIT' - Allows the user to create and manage Untimetabled classes for all staff.

Creating and Editing Untimetabled Classes

1. Click Teaching workspace>Timetable>My classes or Traditional view
2. Select the +New Untimetabled Class button on the right-hand side (My classes) or pop-up the Untimetabled classes pane at the bottom-right (Traditional view), then click the + button.
3. Alternatively, click on the Edit this class icon (pencil icon ) to edit an existing class
4. (Optional) Select the students using the drop-down or the ellipsis (see below).
5. Set the Subject and the Timetable period.
6. If creating the class on behalf of another teacher select their name in the Staff drop-down.
7. If there are multiple classes in the same cohort enter 1 or 2 alphanumeric characters in the Number field to distinguish the class.
8. Click Save.

Enrolling and Unenrolling Students from Untimetabled Classes

1. Go to the Teaching workspace>Timetable>My classes/Traditional view
2. If working on behalf of another teacher select their name from the top of the work area
3. Select the Edit this class icon for the class.

4. Add students individually by selecting their name from the Select student drop-down. Groups and cohorts can be added in bulk using the selections found when clicking on the ellipsis.
5. Click on the Bin icon to remove students from the class.
6. Click Save.

Deleting an Untimetabled class

Before deleting an untimetabled class, please ensure the programme has been unattached. The steps for this process are available in the article Unsharing/unattaching programmes from classes

1. Go to the Teaching workspace>Timetable>My classes/Traditional view.
2. Click the Edit this class icon, on the class you would like to edit.
3. Click Delete, then click Delete.