TABLE OF CONTENTS
- Correspondence permissions
- Application settings
- Notification options when creating a Pastoral care note
- Disabling the option for staff to Direqt message other staff
- Access to the Correspondence Page
Correspondence permissions
The following Permissions can be used to enable or disable access to various correspondence functions. These can be accessed through the Administration workspace>Permission management.
It is not possible to prevent the Email>Students option being available through the Attendance roll page and Marks books. The only method is to remove the email address from the student's record in SEQTA Teach.
Correspondence logs should be allocated with care as they will include Pastoral care emails, SMSs and Direqt messages for Restricted Pastoral Care Notes which might include sensitive information.
Permission | Page or Function | Dependent Permissions |
| Send emails to Contacts, Student and Staff through the Correspondence page | ||
| EMAIL:CONT | Send emails to Contacts via the SIP, Marks book and Attendance page. NOTE: these emails are processed by your email client. They are not logged in SEQTA. | |
| EMAIL:STAFF | Allows email notifications, or Direqt messages notifications, through the Pastoral care pane in the SIP | |
| SMS | Base permission required to send SMS messages through SEQTA | |
| SMS:ABS | View the Absentee SMS tab on the Attendance page | SMS |
| SMS:GEN | Send SMS messages through the Correspondence page | SMS |
| SMS:PC | Send Pastoral care notifications via SMS. | SMS |
| CORR:LOG | Required to view the Correspondence log. Refer to the note above for potential outcomes | |
| SMS and EMAIL | Both are required to display the Export menu item in the Correspondence page navigation bar. NOTE: this does not allow exporting actual messages - it only exports names, addresses and other metadata |
If SMS, EMAIL and CORR:LOG permissions are all switched off, users in that Permission group will not see the Correspondence item in the left-hand navigation menu.
Application settings
The following Application settings can be used to enable or disable Direqt messaging for a module, and which recipient type (Student, Tutor etc.) is available for selection when sending a Direqt message. These can be accessed through the Administration workspace>Application settings.
| Application setting | Page of function | Dependent settings |
| Messaging>Messaging enabled | Enable Direqt messaging for SEQTA Learn, SEQTA Engage and SEQTA Tutor (these settings can be set separately for each module). It is not possible to disable Direqt messaging from staff to staff. | Base setting |
| Messaging recipients | Specify which parties users can message to, from within SEQTA Teach, SEQTA Learn, SEQTA Engage and SEQTA Tutor. (These settings can be set separately for each module). | Requires Messaging Enabled to be set to enabled |
| Messaging>Blind message (default) | The default state of the Keep recipient list private (BCC) option when sending Direct messages. This can be overridden when composing a message by deselecting the checkbox. | Requires Messaging Enabled to be set to enabled |
| Timetable>Direqt message in timetable | Allow Direqt messaging from the student timetable in SEQTA Learn and SEQTA Engage. | Requires Messaging Enabled to be set to enabled |
| Timetable>Email in timetable | Allow Emailing from the student timetable in SEQTA Learn and SEQTA Engage. These emails are not logged by SEQTA | |
| Correspondence>SMS template (general) | The merge field {body} must be included otherwise information entered into SMSes sent through the Correspondence page will not be included in the SMS. |
Staff notification options when creating a Pastoral care note
The Permission to send staff Pastoral care notifications, via email or Direqt message, is controlled by the one Permission EMAIL: STAFF.
NOTE: To control whether the notifications in SIP are via Email or Direqt message click on Administration workspace>Application settings, then search for SIP. In the editing pane select Enabled or Disabled for Use direqt messaging for pastoral care alert messages.
Disabling the option for staff to Direqt message other staff
This option cannot be disabled.
Access to the Correspondence Page
The Correspondence Page can be used to send out bulk emails, SMSes and Direqt Messages to all Students, Contacts and Staff. Due to this, schools may wish to limit access to this page to key administration and attendance staff.
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