RSEST Report template

Please note, it is not necessary for an RSEST Report template to be created to produce the report. However, it may simplify the data entry process for teaching staff if that option is available in the drop down menu in the purple reporting section. To create a report template:

Go to the Administration Workspace > Curriculum setup > Report templates
Select New report template and enter the Name as RSEST and ensure Hidden is unchecked
Click Save.

Enter required Course codes and Externally Set Task codes

Ensure required codes have been entered into subject and student records and application settings. Detailed information and steps can be found in the table at the bottom of this article.

Marks book setup

The correct Course type needs to be set in the Marks book settings (see steps below for checking the Course type). Also, check that the Programme has been shared correctly to all the required classes in the cohort.

The Course type will typically be called, Course of study, ATAR or WACE. If in doubt, your school Curriculum administrator will be able to advise on which Course types are in use at your school.

Checking and changing the Course type for a programme

When changing course types, be sure to check the Marks book before and after the change. If the results should disappear, change back to the original course type (so the results reappear), then contact SEQTA Service Desk or in-house support for assistance.

Go to the Teaching workspace > Timetable > My classes
Click on the Load programme icon for the class
Select Edit marks book settings, check the course type is correct. If not, set to the correct report type.

Entering results into the Marks book

The data for this report are drawn from the Marks Book in the column called MOD%. The values in the column need to be added by the teacher. These must be whole values or -1 or ABS (for Absent)

The steps are as follows:

Click on the Teacher workspace
Click on the Marks book icon (%) on the class
Scroll to the right till you can see the purple reporting section. If the MOD% column is not visible select the 'Report type' (RSEST) and the 'Report template' (RSEST if set up, otherwise choose any)
Enter the MOD % Note: Some staff may wish to have this result reflected in the marks book, in which case, you may create an assessment with an appropriate weighting and then copy the result to the MOD % column.
Save the marks book.

RSEST setup checklist

Please ensure the fields below and settings are correct.

Note: Please be aware, that for some subjects, column 4,"D", will require additional Context information to be manually entered. (For some courses, the "context" is available from the SCSA codes whilst for other courses this is not available. You will need to get these codes from the SCSA website.

Table: The below table shows where the data for the report is drawn from and how to view and edit the data.

1	A	Record type	RSEST Maximum field length = 5	RSEST (Fixed text)
2	B	Provider code	Mandatory Maximum field length = 10 Unique code for the course provider	Enter Govt ID (Application settings) Click on Administration workspace icon Select Application Settings Search for the word 'govt' Enter the provider code into the setting State Govt number)
3	C	Course code	Mandatory Maximum field length = 10 Unique code the course	Ed.auth.Course code (Subject record) If this information is not synced from the school's admin system it can be entered using the following steps. Click on Administration workspace icon Select Data management>Subjects Search for and select subject and enter in the 'Course code'. Click Save
4	D	Externally Set Task (EST) code	Mandatory Unique code for the General or Foundation course unit context, defined on the front cover of the course EST script Maximum field length = 12	Initially this is set to Ed. auth. unit code (Subject record) Due to a change in code format this may need to be manipulated manually If this information is not synced from the school's admin system it can be entered using the following steps. Click on Administration workspace icon Select Data management>Subjects Search for and select subject and enter in the 'Ed. auth. unit code' Click Save
5	E	School Curriculum and Standards Authority student number	Mandatory Maximum field length = 15 Must be valid student number issued by the School Curriculum and Standards Authority	Government ID (Student record) If this information is not synced from the school's admin system it can be entered using the following steps. Click on Administration workspace icon Select Data management>Students Search for and select Student and enter in the 'Government ID' Click Save
6	F	Student family name	Mandatory Maximum field length = 30	Surname (Student record) If this information is not synced from the school's admin system it can be entered using the following steps. Click on Administration workspace icon Select Data management>Students Search for and select student and enter in the 'Surname' Click Save
7	G	Student given name	Mandatory (Optional if student only has a family name) Maximum field length = 30	First name (Student record) If this information is not synced from the school's admin system it can be entered using the following steps. Click on Administration workspace icon Select Data management>Students Search for and select Student and enter in the 'First name' Click Save
8	H	Calendar year	Mandatory Maximum field length = 4 Format CCYY	Timetable Year (Timetable) Click on Administration workspace icon Select Timetable management Click on Cycle/Period setup Year
9	I	Academic year	Mandatory Maximum field length = 2 Must be the following values only: 10, 11, 12	Year (Year record) Click on Administration workspace icon Select Data management>Years Code, Y10, Y11, Y12
10	J	EST total raw mark	Mandatory for year 12 General and Foundation courses who sat EST Maximum field length = 3 A whole number, 0 to max EST raw score, or ABS for Absent	Mod % (Marks book) Click on the Teacher workspace Click on the Marks book icon (%) on the class -1 or ABS (Absent)