TABLE OF CONTENTS
- Can subject teacher name on a reports be altered?
- Why are there 2 teacher names displaying against a subject for a student?
- Why is the wrong teacher name displaying against a subject for a student?
- How do I change the order of the subjects on a report?
- Why are reporting syllabus items not displaying in marks book/reports?
- Why is an assessment task not printing on report?
- Why is the result not displayed on the report but visible in the Marks book?
- Why is one subject appearing multiple times on the report for a student?
- Why are syllabus descriptors not showing on reports?
- Why are the PP Motor skills not showing on report?
- How do I remove PP Motor skills from the report for a class or student?
- Assessment comments not printing on reports
- Why have the results that I have entered in the marks book gone missing?
- Can tables in the CART information page be placed side by side?
- Why is the Attendance percentage or Days absent missing from Academic report?
- How do I fix incorrect signatures on reports?
- Why is the Report template and/or type not appearing in the marks book to enter results against?
- Why is a subject not appearing on a report?
- Why is the Principal’s comment not displaying on the report?
- Why are Homeroom comments not displaying on a report?
- Can student photos be printed on Academic reports?
- Why are School values not appearing on reports?
- Why is the School Logo missing from the report?
- Why are the overall results for a subject not displaying but the affectives are?
- Why are duplicate syllabus outcomes displaying for a criterion under an assessment?
- How do I archive reports and make the reports available in Learn and Engage?
- How do I archive a Music report to the report archive for the same timetable period as an Academic report?
Can subject teacher name on a reports be altered?
The editable Report salutation field available in the Manage bridged classes edit pane is where the subject teacher’s name on reports draws from. If this field is not populated, the Data management > Staff > Salutation field value for the class teacher(s) is displayed on reports.
Why are there 2 teacher names displaying against a subject for a student?
The system will automatically set the teacher’s name for the subjects on reports, based on which teachers have taught the classes into which the student is enrolled for the selected timetable period. In addition, students that change from one class to another will have both teacher’s names on their report.
To fix the display, follow the steps in this article found in our Knowledge Base: Teacher Salutations on Academic reports - Report Salutation bulk update script, under the heading: Overwriting the default teacher names for subjects on report.
If the teacher's name is missing, and it is a comment entered into a Values template that was pulled in to show on the report, then check the roll coordinator salutation in Data management > Rolls and follow the instructions here: Creating and Managing Roll Group Records
Why is the wrong teacher name displaying against a subject for a student?
If the Report Salutation script has been run but there are still instances of incorrect teacher names displaying against subjects on random students' reports it is likely that enrolment data is the underlying cause. For classes sharing a marks book, if the student is enrolled for any window of time in more than one of the shared class, there is a chance that the wrong class and its respective teacher will be associated with the student within the reporting logic that determines the teacher to be displayed. In this situation please contact SEQTA support to request an enrolment entry extract either for a set of students or if necessary for the whole timetable period. This will assist with determining the workaround required in each instance. For example, redundant enrolment entries such as in the case where timetable data is accidentally sync'd, then reversed, before the start of the timetable period is one possibility. In this case removing those redundant enrolment entries addresses the issue.
How do I change the order of the subjects on a report?
The subject order is controlled by the Priority value set in the subject record. Please ensure reports are proofed well in advance to ensure there are no last-minute issues at reporting time. Follow the instructions in the KB article on how to change the subject priority: How to I change the subject order on Academic reports?
Why are reporting syllabus items not displaying in marks book/reports?
Check that the correct subject has been added to the Reporting syllabus set under Syllabus Management, and that the set has been enabled as active under the Marks book settings for the programme. If they are not appearing in an academic report check whether there are results entered in the marks book. Also check whether the cutoffs used for that reporting syllabus set are correct, as the report may be designed to accept a different set of cutoffs.
Why is an assessment task not printing on report?
If an assessment is not printing on the report, check whether the Available on reports setting under Overview of assessments has been turned ON. If this is ON and it is affecting more than one assessment, check whether the Available on reports setting for that Assessment group has been turned ON. This setting can be accessed by clicking on the Cover page of the programme, then Marks book settings and then in the Assessment Groups pane.
Why is the result not displayed on the report but visible in the Marks book?
This could be because the Report type or Report template that were used when the results have been entered into the marks book is different from what has been used to generate the academic report. The combination of Timetable period, Report type and Report template must be the same for both the Marks book and the chosen Academic report.
For assessment results to display on the report ensure that there is a Mod % or Mod Gd entered in the reporting section.
Why is one subject appearing multiple times on the report for a student?
This is mostly because there are multiple programmes attached to the same class, and the student(s) have results in both programmes. In some cases, the programmes are attached to different classes (or one of the programmes may not be attached to a class), but the student(s) still have results in both programmes. To find an unattached programme, refer to this article - Finding unattached programmes and marks books
Why are syllabus descriptors not showing on reports?
Check that the correct syllabus items are linked to the criteria under each assessment. If there are no syllabus items available to be linked to the assessment, they have not been added to the programme. Syllabus items can be added via the Lesson Planner, Unit Planner or Online Lesson Editor subpages for the programme. Refer this article to see the steps to do this - Adding syllabus to a programme
Why are the PP Motor skills not showing on report?
The Academic report is configured to put affectives 1-7 under fine motor skills and affectives 8-15 under gross motor skills. Check whether the results have been entered correctly into these fields in the marks book. If the PP report template is not available in the marks book, navigate to the Administration workspace > Curriculum setup > Report templates and select the template and ensure the Hide this report template option is not ticked.
How do I remove PP Motor skills from the report for a class or student?
Ensure that the PP Motor skills report does not contain any results for the student(s) in the marks book.
Assessment comments not printing on reports
If assessment comments are required to appear on reports, check in the Marks book whether the assessment is set to contribute to reports. If necessary contact the SEQTA Support team (via the Help portal) with the teacher name, class, assessment name and which comment is missing as well as a student example.
Why have the results that I have entered in the marks book gone missing?
Quite often this occurs when the results entered have not been saved properly, mostly due to a network connectivity issue. Ensure that there are no WiFi connectivity issues at the location and that the Save button in the marks book is not greyed out and that the system acknowledges that the save has been completed successfully.
Can tables in the CART information page be placed side by side?
The CART functionality does not have the ability to place tables side by side. While there is the potential for a solution to be applied via the HTML editor of the text section on the information page, please note that the SEQTA Support team are not able to assist with coding in HTML.
Why is the Attendance percentage or Days absent missing from Academic report?
Check whether the Attendance Statistics for reports report has been run, and if so whether the correct value template was specified in the process.
How do I fix incorrect signatures on reports?
Check whether the correct signature has been uploaded under Report Assets. Also check whether the filename of the signature file is named with the appropriate code/name (rollgroup, staff, principal etc.)
Why is the Report template and/or type not appearing in the marks book to enter results against?
This would be because the Report template or Report type is hidden. Please contact your SEQTA Administrator at the school to change this.
Why is a subject not appearing on a report?
Check whether the course type used for that subject is correct. Also check that there is an overall grade or score entered in the reporting section.
Why is the Principal’s comment not displaying on the report?
Check whether the comment has been entered into the correct Value template.
Why are Homeroom comments not displaying on a report?
Check whether the comment has been entered into the correct value template.
Can student photos be printed on Academic reports?
Yes, student photos can be included on reports. We recommend that the file size of the photo be kept to a minimum. A JPEG image of 600 x 900 pixels is usually ideal.
Why are School values not appearing on reports?
Check that the values have been entered into the correct Value template and that the Value template has been configured correctly to match the reporting requirements.
Why is the School Logo missing from the report?
Ensure that the School Logo has been uploaded to the Report Assets page under the School option. Also make sure the file has been appropriately named.
Why are the overall results for a subject not displaying but the affectives are?
This would be because the Mod % or the Mod Gd columns in the reporting section have not been populated.
Why are duplicate syllabus outcomes displaying for a criterion under an assessment?
The duplicate syllabus outcomes could arise when there is a reporting syllabus set as well as linked syllabus items present in the programme (lesson, unit plan or online lesson). The syllabus items may originate from an older Syllabus set.
How do I archive reports and make the reports available in Learn and Engage?
Please refer to this article from the KB - Archiving Academic Reports
How do I archive a Music report to the report archive for the same timetable period as an Academic report?
When archiving reports, it is only possible to have one set of reports using the same 'Timetable period' and 'Report type'. Where more than one type of report needs to be archived for the same timetable period and report type then follow the process outlined in this article - Preventing reports being overwritten when archiving reports using the same timetable period and report type
The reports can be printed to a ZIP file (Multiple small reports (batched)) and then imported using the Bulk import... process.
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