Student Alert Flags

Modified on Wed, 8 Apr at 2:07 AM

TABLE OF CONTENTS

Introduction
Changing the Default Alerts Visibility
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Introduction

Alert icons are used to indicate there is additional information available related to a specific student. Alerts are visible in most areas in SEQTA Teach where the student's name is displayed (i.e. the Attendance roll page, Marks book, Student Information Panel (SIP)). The alerts are set in different colours and shapes to allow quick recognition.

Each alert draws data from different areas either in SEQTA, or your school's Administration system (which populates SEQTA via the regular sync). The source of each alert is outlined in the table below.

Student alerts are just that - an alert. The reason or extra information for the alert needs to be synced (or directly entered) into the correct location in SEQTA. This information is put into the student record Notes fields. Please remember that synced data will overwrite directly entered data.

It is not possible to create custom alert types or icons. However, the rules that determine whether they show for any given student can be customised for Special, Medical and Custody alerts.

Changing the Default Alerts Visibility

Alerts may be personal or create embarrassment for a student if the teacher's screen is visible to other class members via a projector or large screen. Alerts that show in the Marks book and Attendance roll page can be hidden by the teacher by selecting the Show... button and removing the tickmark from Student alert indicators. The system will remember this choice the next time the Marks book or Attendance roll is accessed.

The school-wide state for alert icons on student lists (i.e. marks book and attendance) is visible by default. However, this can be set as hidden by default if preferred. As this is a site-wide setting, authorisation from the School Education Contact is required.

Table 1. Alert types

Alert	Examples	Action when Clicked	Details
Special Alert	Typically used for ADHD, central auditory processing disorder or other learning disorders. May also be used for mental health issues that affect behaviour, (such as self-harm or runaways); vision, hearing or motor control conditions, or any other alert that does not fit into the following categories.	Loads the Medical overview in the SIP.	Populated by sync, based on flags or data in your school's administration system. Alternatively, they can be managed directly in SEQTA through the Data management page by editing the student record.
Custody alert	Parent has a court order, estrangement or custody arrangement.	Loads the General overview in the SIP.	Populated by sync, based on flags or data in your school's administration system. Alternatively, they can be managed directly in SEQTA through the Data management page by editing the student record.
Medical alert	Diabetes, asthma, anaphylaxis or any other medical issues. Can also be used for mental health issues.	Loads the Medical overview in the SIP.	Populated by sync, based on flags or data in your school's administration system. Alternatively, they can be managed directly in SEQTA through the Data management page by editing the student record.
Student plan	Medical action plan, individual education plan, learning difficulty plan, behaviour management plan.	Opens the Which plan would you like to print? pop-up and displays all current plans for that student.	The student plan alert icon will display if the student has a student plan that was created in SEQTA through the student plans page.
Attendance alert	Student has an unresolved absence.	Loads the Attendance history in the SIP.	Attendance alerts will display for all students that have 'unresolved absences' at the time the overnight Sync run. The timeframe for unresolved absence alerts can be set in Application settings.
Birthday alert	Student has a birthday today	No action	Highlights when a student has an upcoming or occurring birthday. This is based on their date of birth as entered in Data management.

Entering and Managing Student Alerts and Notes

Student Alert Flags

Introduction

It is not possible to create custom alert types or icons. However, the rules that determine whether they show for any given student can be customised for Special, Medical and Custody alerts.

Changing the Default Alerts Visibility

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