Data Management Components

The Data Management page allows the School's SEQTA Administrators to view some of the key tables in the SEQTA Teach database. The permission required to view or manage the below components through the Administration workspace>Data management is DATA: EDIT.

Changes made directly in SEQTA through the Data management page will be overwritten by the sync process, if the component is managed in an external Administration or Timetabling system. The Sync Management page can be used to identify which components are being synced.

• Campuses - Student, staff and tutor records must each be assigned to a campus for them to be visible in SEQTA.
• Comment bank - The Comment Bank is used to store comments for reuse when entering reporting comments, school values comments or assessment comments.
• Contact types - For creating records of the relationship between the student and (usually) the contact found in Guardians. Can also be used for non-personal contact types such as Department of Child Protection or other child support services.
• Cutoff templates - Cutoff templates are useful in situations where different departments use different cutoffs. The template can be selected through the Edit marks book settings pop-up. The cutoffs are at programme level and will overwrite a cutoff specified in the course type and global site settings. Cutoff templates can be managed in-house by persons with administrator privileges.
• Departments - Usually used for curriculum areas within the school, such as Humanities, but can also be used for areas such as Maintenance. Both Staff and Subjects can have a Department link.
• Families - This only has relevance to the Sync process. It is a way to identify a discrimination field in data coming from your school's Admin System.
• Guardians - Parent/Guardian records. These are linked to the student records in the component below called Student<>Guardian.
• Houses - Each student can be assigned to a single house, but each house can be assigned multiple Coordinators. The field Coordinator salutation is not synced, but if used this will override the text in the Coordinator field when it comes to academic reports.
• Messages of the day - Messages of the day are displayed on the Dashboard in SEQTA.
• Organisations - these are used to categorise Standardised testing data .
• Pastoral care types - The Pastoral care type displays as the Category available for selection when creating Pastoral care notes. Schools can create and configure their own types to meet with the school's policies and processes.
• Quick links - Quick links are displayed in the top-right corner in SEQTA Teach. Quick links must be delivered over a secure connection, so the URL needs to be prefixed by https://.
• Religions - the list of religions is used for data validation and consistency when referenced in other areas of the database.
• Report types - Report types are used to categorise reporting data within the same timetable period (i.e. Interim 1, Semester 1, Interim 2, Semester 2). These can be hidden when not in use to prevent teachers from entering data under the incorrect reporting period.
• Rolls - Each student can be assigned to a Roll (ie: Roll Groups), This information will then appear next to the student name throughout SEQTA. Note: Rolls are different from and independent of Roll/Pastoral care/Home room classes. 
• Rooms - A list of rooms which can be used by classes, staff or students. They can be assigned to classes, events, appointments and tutorials. It can be an area of the grounds, or a part of an auditorium. 
• Schools - The student record keeps a list of Previous school, Last year's school, Current school and Subsequent school. Some of the reports that governments ask for require this data. This now makes it easier for schools to update these tables to suit their requirements. The preset data is specific to Western Australia but can be updated.
• Staff - Staff Records.
• Student <-> Guardian - SEQTA Teach uses the Student<->Guardian record to link the Guardian (parent, relative, responsible entity) record to the Student. This area is used to determine which Guardians display for a student in the SIP, and what the type of relationship is between the student and the guardian. See Contact types above.
• Students - Student Records.
• Sub-schools - A sub-school is used to group years into logical collections. (eg: Early years, Primary, Senior Secondary). A sub-school created here is chosen in the Years table (see below).
• Subjects - Subjects are linked to classes using the timetabling system. Typically Subjects are drawn from your school's admin or timetabling system and will cover the range of curriculum taught at your school. Most often there will be a subject for each year level, such as 8SCI for year 8 Science, but there generally won't be a subject for each class.
• Syllabus Components : The following make up the various categories for managing syllabus at the school level. The Syllabus warehouse server will populate this area when syllabus is installed and activated.
  • Syllabus Areas
  • Syllabus Content
  • Syllabus Items
  • Syllabus Sets
  • Syllabus Versions
• Term <-> Report - used to determine which classes should display the Overall grade in SEQTA Engage and SEQTA Learn. It does this based on the Timetable period and the Report type.
• Traits - Traits allow teachers to record qualitative information (eg: Uniform, Preparedness) in a semi-quantitative manner. Traits are setup and configured in-house by your school's SEQTA Administrator.
• Tutors - A Tutor account will be required for staff to access SEQTA Tutor. Tutor accounts are not the same as Staff accounts and will not allow the user to log into SEQTA Teach (unless the person is also a staff member).
• Unit Plannner Concepts - Used to create Concepts which then become available for selection in the Unit planner.
• Years - Used to determine which year level a student is in, the coordinator(s) and the su-school.